Rename or delete a version
Labels you can fix any time, deletions that free real storage, and a guardrail that makes sure you cannot pull the file out from under a live link.
Versions are labelled by filename, and mostly that is the end of it. Two pieces of housekeeping exist for the exceptions: a label worth fixing, and a version worth removing.
Rename a label
Open Version History, click the label, and type the new one. The change applies everywhere the label appears: the history itself, the reviewer-facing version rail, the badges on comments, and the compare view. The file underneath never changes, and there is no renumbering, because there are no numbers.
Rename when the export name would confuse a client (BreweryFilm_FINAL_v3_ACTUALFINAL.mp4 has earned a cleanup) or when two exports landed with the same name and you want them tellable apart.
Delete a version
Open Version History, find the version, and choose delete. The file is removed, it stops counting toward your storage, and any comments pinned to it go with it, so export feedback you want to keep first.
The guardrail, and why it covers two cases
The active version cannot be deleted. It is what every shared link is playing. Make another version active first, then delete.
That one rule also protects the last version on an asset, because the two cases are the same case. You can never delete the active version, so whatever remains at the end is the active one, and the refusal you see names the live cut rather than the count. An asset with zero versions would be a tile with nothing behind it, so if you mean to remove the whole asset, delete the asset itself.
Both rules exist for the same reason the quiet fix works: a link you sent last month is a promise, and nothing in version housekeeping is allowed to break it by accident.
Questions
Why can I not delete a version?
Because it is the active version, which is what every shared link is playing. Make another version active first, then delete it. That is also why the last version on an asset cannot go: you can never delete the active one, so whatever is left at the end is the active one, and the message you get names the live cut. If you mean to remove the whole thing, delete the asset instead.
Does renaming a version change what my client sees?
Yes, everywhere the label appears: the version rail, comment badges, and compare view all show the new name. Renaming changes the label only, never the file.
Does deleting a version free storage?
Yes. The version’s file is removed and stops counting toward your storage. Comments that were pinned to it are removed with it, so export anything you need first.
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